Joint Implementation Supervisory Committee (JISC)

The first Conference of the Parties serving as the meeting of the Parties (COP/MOP) established the Joint Implementation Supervisory Committee (JISC), also called the Article 6 Supervisory Committee, to supervise the Joint Implementation (JI) mechanism and the verification of emission reductions generated by JI projects (9/CMP.1, Annex, Section C).

The rules of procedure for the JISC were first established by the COP/MOP at its first meeting, and draft rules were elaborated by the JISC at its first meeting in accordance with the COP/MOP's request (JISC 1, Annex 1).  The JISC's draft rules of procedure were applied provisionally until they were adopted by the COP/MOP at its second meeting (2/CMP.2, paragraph 1).

Role of the JISC

The functions of the JISC include the following:

  • Accrediting independent entities and periodically reviewing the standards and procedures for accreditation;
  • Periodically reviewing and revising as necessary the guidelines and criteria for baseline setting and monitoring;
  • Developing the project design documents (PDDs) for JI projects;
  • Carrying out reviews of determination and verification as required;
  • Developing any additional rules of procedure that may be required; and
  • Reporting to the COP/MOP on its activities.

The full list of the functions of the JISC is set out in 9/CMP.1, Annex, paragraph 3:

The Article 6 Supervisory Committee shall supervise, inter alia, the verification of ERUs generated by Article 6 project activities, referred to in section E below, and be responsible for:

  1. Reporting on its activities to each session of the COP/MOP;
  2. The accreditation of independent entities in accordance with standards and procedures contained in appendix A below;
  3. The review of standards and procedures for the accreditation of independent entities in appendix A below, giving consideration to relevant work of the Executive Board of the clean development mechanism (CDM) and, as appropriate, making recommendations to the COP/MOP on revisions to these standards and procedures;
  4. The review and revision of reporting guidelines and criteria for baselines and monitoring in appendix B below, for consideration by the COP/MOP, giving consideration to
    relevant work of the Executive Board of the CDM, as appropriate;
  5. The elaboration of the Article 6 project design document, for consideration by the COP/MOP, taking into consideration appendix B of the annex on modalities and procedures for a clean development mechanism and giving consideration to relevant work of the Executive Board of the CDM, as appropriate;
  6. The review procedures set out in paragraphs 35 and 39 below;
  7. The elaboration of any rules of procedure additional to those contained in the present annex, for consideration by the COP/MOP (9/CMP.1, Annex, paragraph 3).

The JISC may also recommend amendments or additions to its rules of procedure:

Further to any action under paragraph 1 of this rule, the Committee may also make recommendations to the COP/MOP on any amendments or additions to the rules of procedure of the Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 36).

The Rules of Procedure also require the JISC to undertake these tasks and any other assigned to it:

The Joint Implementation Supervisory Committee shall undertake any tasks assigned to it by decision 16/CP.7, in accordance with the Joint Implementation guidelines, and by any subsequent decision taken by the COP/MOP (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 33).

Composition of the JISC

The JISC comprises ten members, elected from Parties to the Kyoto Protocol, with:

  • Three members from Parties transitioning to a market economy;
  • Three members from Parties not transitioning to a market economy;
  • Three members from non-Annex I Parties; and
  • One member from the small island developing States.

This is set out in 9/CMP.1, Annex, paragraph 4 and repeated as Rule 3 of the Rules of Procedure:

The Article 6 Supervisory Committee shall comprise 10 members from Parties to the Kyoto Protocol, as follows:

  1. Three members from Parties2 included in Annex I that are undergoing the process of transition to a market economy
  2. Three members from Parties included in Annex I not referred to in subparagraph (a) above
  3. Three members from Parties not included in Annex I
  4. One member from the small island developing States (9/CMP.1, Annex, paragraph 4).

Nomination and appointment

JISC members are nominated by the constituencies they are appointed to represent, and then formally elected by the COP/MOP:

Members ... of the Article 6 Supervisory Committee shall be nominated by the relevant constituencies referred to in paragraph 4 above and be elected by the COP/MOP (9/CMP.1, Annex, paragraph 5).

Alternate members are also elected for each member of the JISC:

The COP/MOP shall elect an alternate member for each member of the Article 6 Supervisory Committee based on the criteria in paragraphs 4, 5 and 6 above. The nomination by a constituency of a candidate member shall be accompanied by a nomination of a candidate alternate member from the same constituency (9/CMP.1, Annex, paragraph 8).

The Rules of Procedure of the Joint Implementation Supervisory Committee provide that the alternate member shall serve in the place of the member if the member is unavailable for a meeting:

In the absence of a member from a meeting of the Committee, his/her alternate shall serve as the member for that meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 5(3)).

A reference to a member in those rules also includes that member's alternate (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 5(2)).

If a member or alternate member resigns or is unable to complete the term of office, the JISC may appoint a replacement:

If a member, or an alternate member, of the Article 6 Supervisory Committee resigns or is otherwise unable to complete the assigned term of office or to perform the functions of that office, the
Article 6 Supervisory Committee may decide, bearing in mind the proximity of the next session of the COP/MOP, to appoint another member, or an alternate member, from the same constituency to replace the said member for the remainder of that member’s mandate. In such a case, the Article 6 Supervisory Committee shall take into account any views expressed by the group that had nominated the member (9/CMP.1, Annex, paragraph 12).

The relevant constituency will be requested to nominate a replacement:

The Committee shall request the relevant constituency to nominate the new member, or the new alternate member, to be appointed in accordance with paragraph 1 of this rule (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 8(2)).

The cost associated with the participation of developing country members during the term is covered by the JISC's budget:

The cost of participation of members and of alternate members from developing country Parties and other Parties eligible under UNFCCC practice shall be covered by the budget for the Joint Implementation} Supervisory Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 6(1)).

 

Funding for participation shall be provided in accordance with the financial regulations of the United Nations and the financial procedures of the UNFCCC (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 6(2)).

Term of service

Except for half of the first set of members, JISC members are elected for a two-year period.  Half of the first set of members was appointed for a three year term so that new appointments would be in alternate years (that is, so that the entire JISC would not be replaced with new members at one time):

The COP/MOP shall elect to the Article 6 Supervisory Committee five members and five alternate members for a term of two years and five members and five alternate members for a term of three years. Thereafter, the COP/MOP shall elect, every year, five new members and five alternate members for a term of two years.  Appointment pursuant to paragraph 12 below shall count as one term. The members and alternate members shall remain in office until their successors are elected (9/CMP.1, Annex, paragraph 5).

The term of service starts on the date of the first meeting in the calendar year following his/her election and ends immediately before the first meeting of the JISC in the calendar year in which the term ends:

The term of service of a member, or an alternate member, shall start at the first meeting of the Committee in the calendar year following his/her election and shall end immediately before the first meeting of the Committee in the calendar year in which the term ends (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 4(4)).

JISC members can serve a maximum of two consecutive terms (excluding terms served as alternate members):

Members of the Article 6 Supervisory Committee may be eligible to serve a maximum of two consecutive terms. Terms as alternate members do not count (9/CMP.1, Annex, paragraph 6).

Officers

The JISC elects its own Chair and Vice Chair, one of which must be from an Annex I Party and the other from a non-Annex I Party:

The Article 6 Supervisory Committee shall elect annually a Chair and Vice-Chair from among its members, with one being from a Party included in Annex I and the other being from a Party not included in Annex I. The positions of Chair and Vice-Chair shall alternate annually between a member from a Party included in Annex I and a member from a Party not included in Annex I (9/CMP.1, Annex, paragraph 7).

The Chair and Vice Chair are elected at the first meeting in each year:

At the first Committee meeting of each calendar year, the Committee shall elect a Chair and a Vice-Chair from among its members. The secretary of the Committee as defined in rule 30 shall preside over the opening of the first Committee meeting of each calendar year and conduct the election of the new Chair and Vice-Chair (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 12(2)).

The Chair and Vice Chair will then serve in their respective capacities.

The Chair and Vice-Chair shall serve in their respective capacities at any meeting of the Joint Implementation Supervisory Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 13(1)).

If the Chair or Vice Chair is unable to serve at a meeting, a replacement will be elected for that meeting:

If the elected Chair is not able to serve in that capacity for a meeting, the Vice-Chair shall serve as the Chair. If both are unable to serve in their respective capacities, the Committee shall elect a member from among its members present to serve as the Chair for that meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 13(2)).

A new Chair or Vice Chair will be elected if they do not carry out their functions or cease to be a member:

If the Chair or Vice-Chair ceases to be able to carry out his or her functions, or ceases to be a member, a new Chair or Vice-Chair shall be elected for the remainder of the term (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 13(3).

Role of the Chair and Vice Chair

The Chair conducts the meeting and has control over proceedings:

The Chair shall preside over the meetings of the Joint Implementation Supervisory Committee as provided for under this rule (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 14(1)).

The Chair also declares the opening and closing of meetings, presides at meetings, ensures the observance of the rules of procedure, accords the right to speak, puts questions to the vote and announces decisions:

In addition to exercising the functions conferred upon the Chair elsewhere by these rules, the Chair shall declare the opening and closing of meetings, preside at meetings, ensure the observance of these rules, accord the right to speak, put questions to the vote and announce decisions. The Chair shall rule on points of order and, subject to these rules, shall have complete control of the proceedings and over the maintenance of order at the meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 14(2)).

The Chair can propose a limitation on the time allowed to speakers:

The Chair may propose to the Committee a limitation on the time to be allowed to speakers and on the number of times each member may speak on a question, the adjournment or closure of the debate and the suspension or adjournment of a meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 14(3)).

The Chair is also responsible for representing the JISC at meetings of the COP/MOP:

The Chair, or any other member designated by the Committee, shall represent the Committee as necessary, including at sessions of the COP/MOP (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 14(4)).

Qualifications and conduct

JISC members must possess appropriate expertise:

Members, including alternate members, of the Article 6 Supervisory Committee shall: ...

  1. Serve in their personal capacities and shall have recognized competence relating to climate change issues and in relevant technical and policy fields (9/CMP.1, Annex, paragraph 10(a)).

To avoid conflicts of interest, JISC members are not permitted to have a financial interest in any JI project:

Members, including alternate members, of the Article 6 Supervisory Committee shall...

  1. Have no pecuniary or financial interest in any aspect of an Article 6 project (9/CMP.1, Annex, paragraph 10(b)).

JISC members must also have no financial interest in an accredited independent entity (AIE):

Members, including alternate members, of the Committee shall have no pecuniary or financial interest in any accredited independent entity, or any designated operational entity acting provisionally as an accredited independent entity (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 9(2)).

Executive Board members are prohibited from disclosing any confidential information:

Members, including alternate members, of the Article 6 Supervisory Committee shall...

  1. Subject to their responsibility to the Article 6 Supervisory Committee, not disclose any confidential or proprietary information coming to their knowledge by reason of their duties for the Article 6 Supervisory Committee. The duty of a member, including an alternate member, not to disclose confidential information constitutes an obligation in respect to that member, including an alternate member, and shall remain an obligation after the expiration or termination of that member’s, including an alternate member’s, function for the Article 6 Supervisory Committee (9/CMP.1, Annex, paragraph 10(c)).

Executive Board members are bound by the rules of procedure and take a written oath of service:

Members, including alternate members, of the Article 6 Supervisory Committee shall...

  1. Be bound by the rules of procedure of the Article 6 Supervisory Committee;
  2. Take a written oath of service witnessed by the Executive Secretary of the UNFCCC or his/her authorized representative before assuming his or her duties (9/CMP.1, Annex, paragraph 10(d) and (e)).

The oath of service is as follows:

"I solemnly declare that I will perform my duties as a member/alternate member of the Joint Implementation Supervisory Committee honourably, faithfully, impartially and conscientiously.

"I further solemnly declare and promise that I now do not have and shall not have any financial interest in any aspect of joint implementation, including accreditation of independent entities. I will not disclose, even after the termination of my functions, any confidential or proprietary information which is transferred to the Joint Implementation Supervisory Committee in accordance with the guidelines for the implementation of Article 6 of the Kyoto Protocol, or any other confidential information coming to my knowledge by reason of my duties for the Joint Implementation Supervisory Committee.

"I will disclose to the Executive Secretary of the United Nations Framework Convention on Climate Change and to the Joint Implementation Supervisory Committee any direct and indirect interest whatsoever that I or my immediate family have in any matter under discussion by the Joint Implementation Supervisory Committee which may constitute a conflict of interest or which may be incompatible with the requirements of integrity and impartiality expected of a member/ alternate member of the Joint Implementation Supervisory Committee and I will refrain from participating in the work of the Joint Implementation Supervisory Committee in relation to any such matter.

"I further solemnly declare and promise that in case of any doubt as to whether there is an issue under the preceding paragraphs of this Declaration I shall disclose the full facts to the Executive Secretary of the United Nations Framework Convention on Climate Change." (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 10(2)).

Breach of either the conflicts rule or the confidentiality rule is cause for termination of membership, as is failure to attend two consecutive meetings without proper justification:

The Article 6 Supervisory Committee may suspend and recommend to the COP/MOP the termination of the membership of a particular member, including an alternate member, for cause
including, inter alia, breach of the conflict of interest provisions, breach of the confidentiality provisions, or failure to attend two consecutive meetings of the Article 6 Supervisory Committee without proper justification (9/CMP.1, Annex, paragraph 11).

Motions calling for the termination of membership must be voted upon:

Any motion calling for the suspension of, and recommendation to the COP/MOP to terminate the membership of, a member, or an alternate member, shall immediately be put to the vote in accordance with the voting rules in chapter V below. When the motion concerns the suspension of, and recommendation to the COP/MOP to terminate the membership of, the Chair, the Vice-Chair shall act as the Chair until the voting has been conducted and its result announced (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 7(2)).

The member in question must be given the opportunity of a hearing:

The Committee shall suspend and recommend termination of the membership of a member, or an alternate member, only after the member, or the alternate member, has been afforded the opportunity of a hearing by the Committee in a meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 7(3)).

Meetings

The JISC is required to meet at least twice each year:

The Article 6 Supervisory Committee shall meet at least two times each year, whenever possible in conjunction with the meetings of the subsidiary bodies, unless decided otherwise. All documentation for the Article 6 Supervisory Committee meetings shall be made available to alternate members (9/CMP.1, Annex, paragraph 9).

At least two thirds of members, representing a majority of members from both Annex I and non-Annex I Parties, must be present for a meeting to proceed:

At least two thirds of the members of the Article 6 Supervisory Committee, representing a majority of members from Parties included in Annex I and a majority of members from Parties not
included in Annex I, must be present to constitute a quorum (9/CMP.1, Annex, paragraph 14).

The working langugage of the JISC is English:

The working language of the Article 6 Supervisory Committee shall be English (9/CMP.1, Annex, paragraph 17).

However, decisions of the JISC are made available in all six UN languages:

The full text of all decisions of the Article 6 Supervisory Committee shall be made publicly available. Decisions shall be made available in all six official languages of the United Nations (9/CMP.1, Annex, paragraph 16).

The dates for meetings are agreed upon in advance:

At the first Joint Implementation Supervisory Committee meeting of each calendar year, the Chair shall propose for the approval of the Committee a schedule of meetings for that calendar year (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 16(1)).

If changes to the schedule or additional meetings are required, the Chair shall, after consultations with all members, give notice of any changes in the dates of scheduled meetings, and/or of the dates of additional meetings (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 16(2)).

The Chair gives notice of the meetings:

The Chair shall convene and give notice of the date of each meeting of the Joint Implementation Supervisory Committee, if possible not less than eight weeks prior to the date of such meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 17(1)).

Those invited to the meeting must be notified and provided with a copy of the agenda and all relevant documentation:

The secretariat shall promptly notify all those invited to the meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 17(2)).

Where possible, meetings are timed to coincide with meetings of the the subsidiary bodies of the COP/MOP:

Meetings of the Joint Implementation Supervisory Committee held in conjunction with sessions of the subsidiary bodies shall be held at the same location as the sessions of these bodies. Other meetings of the Committee shall take place at the location of the secretariat, unless the Committee decides otherwise or other appropriate arrangements are made by the secretariat in consultation with the Chair (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 18).

The Chair, assisted by the secretariat, drafts the provisional agenda for meetings:

The Chair, assisted by the secretariat, shall draft the provisional agenda of each meeting of the Joint Implementation Supervisory Committee and transmit a copy of such provisional agenda, agreed upon by the Committee at its previous meeting, to all those invited to the meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 19(1)).

Changes to the agenda must be made at least 4 weeks in advance:

Additions or changes to the provisional agenda of a meeting may be proposed to the secretariat by any member, or alternate member, and incorporated in the proposed agenda provided that the member, or alternate member, shall give notice thereof to the secretariat not less than four weeks before the date set for the opening of the meeting. The proposed agenda for the meeting shall be transmitted by the secretariat to all those invited to the meeting three weeks before the date set for the opening of the meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 19(2)).

The final agenda is then adopted at the beginning of each meeting:

The Committee shall, at the beginning of each meeting, adopt the agenda for the meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 19(3)).

If an item on the agenda is not finally dealt with at a meeting, it is automatically included on the agenda for the next meeting:

Any item included on the agenda for a meeting of the Committee, consideration of which has not been completed at that meeting, shall automatically be included on the provisional agenda for the next meeting, unless otherwise decided by the Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 19(4)).

Documentation must be made available to members and alternate members at least 2 weeks before the meeting:

All documentation for a Committee meeting shall be made available to members and alternate members through the secretariat at least two weeks before the meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, 20(1)).

Subject to confidentiality provisions, documentation is then made publicly available:

Documentation shall be made publicly available by the secretariat via the Internet soon after transmission to members and alternate members. Availability of such documentation shall be subject to confidentiality provisions (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 20(2)).

The results of meetings are made public, in accordance with the principle of transparency:

Subject to the need to protect confidential information, the principle of transparency should apply to all the work of the Joint Implementation Supervisory Committee, encompassing the timely public availability of documentation and channels through which external comments by all Parties and all UNFCCC accredited observers and stakeholders can be submitted for consideration by the Committee. The posting of the proceedings of the Committee’s meetings on the Internet is one way to ensure transparency (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 21).

Before the end of each meeting, the Chair will present draft conclusions and decisions for approval:

Before the end of each meeting, the Chair shall present draft conclusions and decisions of the meeting for consideration and approval by the Joint Implementation Supervisory Committee( Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 35).

Written records of meetings are kept:

Any written records of the Committee or recordings of proceedings shall be kept by the secretariat in accordance with United Nations rules and regulations( Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 35).

Voting rules

Wherever possible, decisions of the JISC should be unanimous. Where this is not possible, a three-quarters majority of members present and voting will be sufficient:

Decisions by the Article 6 Supervisory Committee shall be taken by consensus, whenever possible. If all efforts at reaching a consensus have been exhausted and no agreement has been reached,
decisions shall as a last resort be adopted by a three-fourths majority vote of the members present and voting at the meeting. Members abstaining from voting shall be considered as not voting (9/CMP.1, Annex, paragraph 15).

Each member has one vote, and an alternate member may vote only if acting for the member (because the member is not present):

Each member shall have one vote (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 24(3)).

Alternate members may participate in the proceedings of the Committee without the right to vote. An alternate member may cast a vote only if acting for the member (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 24(4)).

The Chair determines whether consensus has been reached:

The Chair shall ascertain whether consensus has been reached. The Chair shall declare that a consensus does not exist if there is a stated objection by a member of the Committee or by an alternate member acting for a member to the proposed decision under consideration (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 24(2)).

Decisions may also be taken out-of-session, if the Chair decides that the decision cannot be postponed until the next meeting:

Whenever, in the judgment of the Chair, a decision must be taken by the Joint Implementation Supervisory Committee which cannot be postponed until the next meeting of the Committee, the Chair shall transmit to each member a proposed decision, with an invitation to approve the decision by consensus. Together with the proposed decision, the Chair shall provide, subject to the applicable confidentiality requirements, the relevant facts that, in the Chair’s judgement, justify decision-making pursuant to this rule 25 (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 25(1)).

In such cases, the procedure for consideration of the proposal is as follows:

  • The proposal is transmitted to members, who are required to confirm its receipt;
  • Members have two weeks to provide comments;
  • If no objection is raised during the two week period, the decision will be considered approved;
  • If an objection is raised, the issue is put on the agenda for the next meeting.

This process is set out in the Rules of Procedure:

The proposed decision shall be transmitted in the form of an electronic message through the listserv of the Committee. A quorum of the Committee is required to confirm the receipt of the message. Such message shall also be transmitted to alternate members for information (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 25(1)).

Members, and/or alternate members, shall be given two weeks from the date of receipt of the proposed decision for comments. These comments shall be made available to members and alternate members via the Committee listserv (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 25(2)).

At the expiration of the period referred to in paragraph 2 above, the proposed decision shall be considered approved if there is no objection by any member. If an objection is raised, the Chair shall include consideration of the proposed decision as an item on the proposed agenda for the next meeting of the Committee and inform the Committee accordingly (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 25(3)).

Decisions made according to this procedure must be included in the report of the Board:

Any decision made using the procedure specified in paragraphs 1 to 3 of this rule shall be included in the report of the Committee at its next meeting and shall be deemed to have been taken at the seat of the UNFCCC secretariat in Bonn, Germany (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 25(4)).

Committees, panels and working groups

The JISC may establish committees, panels and working groups to assist it in carrying out its functions:

The Article 6 Supervisory Committee shall draw on the expertise necessary to perform its functions, in particular taking into account national accreditation procedures (9/CMP.1, Annex, paragraph 13).

The Committee may establish subcommittees, panels or working groups to assist it in performing its functions (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 27(2)).

At its second meeting, the JISC developed the General Guidelines for Panels and Working Groups under the Joint Implementation Supervisory Committee (JISC 2, Annex 3).  These guidelines set out the membership requirements and reporting procedures applicable to all panels and working groups, and are available here.

Functions of the secretariat

The JISC is assisted by the UNFCCC secretariat:

The secretariat shall service the Article 6 Supervisory Committee (9/CMP.1, Annex, paragraph 19).

The Executive Secretary of the UNFCCC arranges for the provision of staff and services as required by the JISC:

The Executive Secretary of the UNFCCC shall arrange for the provision of staff and services required for the servicing of the Joint Implementation Supervisory Committee from within available resources. The Executive Secretary shall manage and direct such staff and services and provide appropriate support and advice to the Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 29).

An official of the secretariat serves as the secretary to the JISC:

An official of the secretariat designated by the Executive Secretary shall serve as secretary to the Joint Implementation Supervisory Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 30).

In support of the JISC, the secretariat is required to perform the following functions:

In addition to the functions specified in the Joint Implementation guidelines and/or any subsequent decision by the COP/MOP, the secretariat shall, in accordance with these rules, and subject to the availability of resources:

  1. Receive, reproduce and distribute to members and alternate members the documents of a meeting;
  2. Receive and translate decisions into all six official languages of the United Nations and make publicly available the full texts of all decisions of the Joint Implementation Supervisory Committee;
  3. Assist the Committee fulfilling tasks relating to the maintenance of files and the collection, processing and public availability of information;
  4. Perform all other work that the Committee may require (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 31).

Electronic transmission of documents

Documents may be transmitted electronically, but this is subject to the overriding requirements of transparency and confidentiality:

TThe Joint Implementation Supervisory Committee, and the secretariat, in its mandated role of support to the Committee, may use electronic means for transmission and storage of documentation (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 34(1)).

The documentation submitted using electronic means is subject to the transparency and confidentiality provisions of the Joint Implementation guidelines. In submitting any documentation through electronic means (e.g. the UNFCCC JI web site), the submitter shall acknowledge that he or she has read the relevant procedures and agrees to be bound by the terms and conditions of submission of documentation, including with respect to the submitter’s sole responsibility for the content of his or her submission and the waiver of all claims associated with use of electronic means of submitting and transmitting documentation (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 34(2)).

The Committee shall not be made responsible for any claim or loss arising from the transmission, storage or use of documentation obtained through electronic means. Neither the confidentiality nor the integrity of the documentation submitted can be guaranteed following electronic transmission and storage (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 34(3)).

Relationship with external stakeholders

JISC meetings are generally open to all Parties, UNFCCC accredited observers and stakeholders:

Meetings of the Article 6 Supervisory Committee shall be open to attendance, as observers, by all Parties and by all UNFCCC accredited observers and stakeholders, except where otherwise decided by the Article 6 Supervisory Committee (9/CMP.1, Annex, paragraph 18).

However, the JISC may restrict attendance in certain circumstances:

In the context of paragraph 1 above, the Committee may decide, in the interests of economy and efficiency, to limit physical attendance at its meetings to members, alternate members and secretariat support staff. In such instances, the Committee shall take all practicable steps to accommodate in other ways the interests of Parties, non-Parties to the Kyoto Protocol that are Parties to the Convention and accredited UNFCCC observers and stakeholders to observe its proceedings, except when the Committee decides to close all or a portion of a meeting (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 22(2)).

Upon invitation, observers of meetings may make presentations on matters under consideration:

Observers may, upon invitation by the Committee, make presentations relating to matters under consideration by the Committee (Rules of Procedure of the Joint Implementation Supervisory Committee, Rule 22(3)).

Communication between the JISC and  the public

Unsolicited comments from the public to the JISC are dealt with in the Procedures for communication of the public with the Joint Implementation Supervisory Committee.  (Version 2 adopted at JISC 15, Annex 6, replacing Version 1 adopted at JISC 7, Annex 4).

Unsolicited comments from the public should be addressed to the Chair of the JISC and sent to the secretariat:

Generally, unsolicited communications should be addressed to the Chair of the JISC and sent to the secretariat via email (ji-info@unfccc.int or secretariat@unfccc.int) or fax (+49 228 815 1999). If a member or alternate member of the JISC individually receives an unsolicited communication, she/he shall forward it to the secretariat, copying the sender, for further processing (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 6).

The secretariat will acknowledge the communication and make the message available to JISC members:

The secretariat shall acknowledge the receipt of the unsolicited communication and make the message available in the JISC extranet (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 8).

The Vice Chair may deal with the communication in one of two ways:

If there is consultation with the Vice-Chair of the JISC, the Vice-Chair may:

  1. If the unsolicited communication is, in the judgment of the Vice-Chair, related to administrative, technical and/or procedural issues only, instruct the secretariat to forward it to the JISC through the JISC listserv and/or answer, or identify another member or alternate member of the JISC to answer, or instruct the secretariat to answer, on behalf of the JISC; or
  2. Instruct the secretariat to forward the unsolicited communication to the JISC through the JISC listserv and refer the issue to the next meeting of the JISC, taking into account paragraphs 10 and 11 below (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 9).

Unsolicited communications will be considered at the next JISC meeting if they are received at least two weeks before the meeting; otherwise, they will be considered at the subsequent meeting:

Generally, the JISC can consider an unsolicited communication at its next meeting if it is received before the documentation deadline, i.e. at least two weeks before the meeting. Otherwise, it may be discussed at the subsequent meeting only (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 10).

If the Vice-Chair believes a response is warranted, he/she may draft one and forward it to the other members:

Whenever, in the judgment of the Vice-Chair, a response to an unsolicited communication, that should be referred to the JISC in accordance with subparagraph 9 (b) above, is required before it could be discussed at a meeting of the JISC, the Vice-Chair, supported by the secretariat, shall draft an answer, or identify a member or alternate member of the JISC to do so, and forward the draft to the JISC through the JISC listserv. If no objection is received by any member of the JISC within 5 working days, the message shall be sent by the secretariat on behalf of the JISC (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 11).

Any response to an unsolicited communication shall be made available to the JISC in the extranet (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 12).

Unsolicited communications must be treated confidentially:

All unsolicited communications shall be treated as strictly confidential (Procedures for communication of the public with the Joint Implementation Supervisory Committee, JISC 15, Annex 6, paragraph 12).

Related topics

Track 2

Track 2 determination

Track 2 monitoring

Track 2 verification

COP/MOP

Secretariat

Panels, working groups and subcommittees